MDMSDEALER MANAGEMENT SYSTEM
Features

Operational finance, accounting-ready

Customer invoicing, supplier bills, payments and statement runs — designed to feed Xero cleanly.

Book a demo See pricing

Works with MDMS AI (optional add-on)

MDMS — Finance & Invoicing
MDMS Finance screen: total AR, AR overdue, total AP and AP overdue KPIs above a tabbed AR invoice list.
OverviewWhat's includedFeature packsMDMS AIInside Finance & InvoicingWorks with
The overview

What Finance & Invoicing is for

MDMS handles the operational finance side of a dealership and keeps it accounting-ready. Raise customer invoices and credit notes, run supplier bills and supplier payment runs, and produce statements and aged receivables reports so you always know who owes what and when it is due. The finance tools are designed to feed your external accounting platform cleanly, rather than trying to replace it.

Invoicing draws straight from the rest of the business: you can invoice from a sales order, a work order or a rental contract without re-entering any of the detail. Reconcile payments as they come in, then sync the results to Xero so your accountant always works from accurate, up-to-date numbers. Operations and accounting stay aligned without the usual double handling between systems. Staged work order invoicing and moving average parts costing are available as optional feature packs.

What’s included

  • Customer invoices and credit notes
  • Supplier bills and payment runs
  • Statement and aged receivables
  • Sync to external accounting

How it works

  1. Invoice from a sales order, work order or rental
  2. Reconcile payments
  3. Sync to your accounting platform
Feature packs

Feature packs for Finance & Invoicing

Optional features for this module that an administrator switches on in Admin > Features.

Segmented work order invoicing

Invoice a long chargeable work order in stages, billing chosen labour, parts and travel once, with the remainder billed at completion.

Parts costing method

Choose between today's mixed costs and moving average cost for issues, job and quote costs, margins and stock valuation.

See Service and workshop feature packs
MDMS AI · optional add-on

Ask in plain English. Confirm it yourself.

MDMS AI is built into the ERP, not bolted on. Every change is shown as a preview, and nothing is saved until you confirm. Questions are free. Each change you confirm uses 1 Action; a change that fails is returned.

See MDMS AI in action See pricing

  • Finance & Invoicing

    Ask about invoices and AR or AP ageing. Answers are read live from your records.

Try asking

  • “What does our accounts receivable ageing look like?”Read
  • “How much do we owe suppliers, and how old is it?”Read

MDMS AI is an optional add-on with its own price and an AI seat for each user who uses it. What is available depends on your modules and each user’s role.

The work behind the screens

Inside Finance & Invoicing

Real screens from MDMS — captured from the live application, not mock-ups.

MDMS Finance screen: total AR, AR overdue, total AP and AP overdue KPIs above a tabbed AR invoice list.
Accounts receivable and payable at a glance — total AR, overdue and AP — then every invoice with its customer, type, status, due date and sync state. Receivables, payables, payments in and out, payment runs, ageing and accounting sync are all tabs on one screen.
MDMS Accounts Receivable Aging report with current, 1-30, 31-60, 61-90 and 90+ day buckets per invoice.
Accounts receivable ageing, invoice by invoice — current, 1–30, 31–60, 61–90 and 90+ buckets with the older columns colour-coded, so a collections call starts from the actual ledger rather than a spreadsheet. Export to CSV in one click.
MDMS Finance AP Bills tab listing supplier bills with status, total and due date.
Supplier bills in the same workspace as your receivables — each one showing where it is in the run, from received to approved to paid, with its total and due date.
MDMS Accounts Payable Aging report with ageing buckets per supplier bill and a totals row.
Accounts payable ageing across the same buckets, with supplier credit notes carried as negatives and a totals row that ties out — so what you owe, and when, is a number you can act on.

Works with

Sales & Quoting

Quote capital equipment from supplier price books: multi-machine quotes, trade-ins, a margin floor with manager approval, deposits and commission tracking.

Service & Work Orders

Schedule workshop jobs, capture parts and labour, invoice from the work order and feed the unit's full service history.

Rental Contracts

Manage rental fleet availability, contracts, recurring billing and return condition assessments.

Explore all modules

CRM for Equipment DealersSales & QuotingEquipment & InventoryBuild & CommissioningService & Work OrdersField ServiceParts & WarehouseRental ContractsReports & DashboardsGeneral LedgerEquipment Dealer SuitePrice MatrixAuto ReplenishmentKitting & Kit LibraryLabour CostingManufacturing & BOMAsset DepreciationConsignment StockIntegrated PaymentsStocktake & Cycle CountingPayroll ExportHR & WorkforceWarranty & OEM ClaimsPurchasing & ProcurementCustomer PortalPlatform & Security