What is parts inventory management software?

Parts inventory management software runs a parts operation: the catalogue and cross-references, stock levels across locations, the counter or point-of-sale, and reordering. MDMS adds fitment (which part fits which machine) and supersession chains, and its counter till relieves stock and raises the invoice in a single atomic action, so the physical stock and the ledger never drift apart.

Does MDMS track which parts fit which machine?

Yes. Each part records the models it fits with a position and default quantity, and the part page lists its fitments both ways. You seed your own make and model catalogue first, after which counter and service staff can find the right part for a given chassis and follow supersession chains, rather than guessing across brands and engine combinations.

How does the parts counter handle stock?

The counter till lets staff search parts, take a cash or account sale, split tenders and run a till Z-report, and the sale posts through a single atomic action that relieves on-hand stock and raises the invoice together. Because it is one transaction, an oversell is guarded and the physical count and the invoice can never disagree by a half-completed sale.

Can MDMS manage stock across multiple branches?

Yes. On-hand is tracked per branch, and an inter-branch transfer moves stock as two linked transactions — an issue from the source and a receipt at the destination — so the total stays correct everywhere in real time. Reorder points can be set per part per branch so each location reorders on its own demand rather than a single global figure.

Does MDMS handle parts supersessions?

Yes. A part records the number that supersedes it, and its page shows a warning with the replacement plus a reverse list of the parts it replaces. The OEM catalogue also tracks supersession chains from imported price files. Supersession is shown for navigation so staff are steered off a dead number, though the counter does not automatically substitute the replacement into a sale.

Solutions

Parts inventory management software for equipment and machinery

Find the right part, sell it over the counter, and keep stock honest across branches — with fitment, supersession and a till that moves stock in one atomic step.

Find the right part, sell it over the counter, and keep stock accurate across every branch.

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The problem

A parts department leaks margin from both ends. Obsolete stock ties up cash on the shelf while fast-movers run out and send customers elsewhere, and in between, a superseded number gets sold or ordered wrong because nobody flagged the replacement. When the counter, the warehouse and the branches each hold their own version of the truth, on-hand drifts from reality, a customer is promised a part that was quietly used on a job last week, and every emergency reorder arrives on expensive freight.

What you get

Catalogue with OEM numbers

Every part carries its OEM number, aftermarket cross-references and pricing, so the counter searches by description, part number or OEM reference and finds it fast.

Fitment — which part fits which machine

Link a part to the models it fits with position and quantity, so staff find the right number for a given chassis instead of guessing across brands.

Supersession chains

A superseded part flags its replacement both ways, so a dead number is caught before it is sold or reordered, with the OEM catalogue tracking chains from imported price files.

Counter POS that moves stock

A point-of-sale till takes cash or account sales, splits tenders and runs a Z-report, and the sale relieves stock and raises the invoice in one atomic action.

Multi-branch stock and transfers

Stock is tracked per branch, and an inter-branch transfer moves it as two linked transactions so on-hand stays right at both the source and destination.

Reorder points and low-stock

Set reorder points per part per branch so low stock is flagged and grouped into draft purchase orders, instead of being discovered when a customer asks for it.

How it works

1
Find the part
Search by description, OEM part number, aftermarket cross-reference or the machine it fits, and see supersession warnings so the counter never sells or orders a dead number by mistake.
2
Check stock across branches
See on-hand at every branch in real time, so staff can promise what is actually available or arrange a transfer rather than telling a customer to come back and hoping.
3
Sell it or issue it
Sell over the counter through the point-of-sale till, or issue the part directly onto a service work order, either way relieving stock atomically and capturing the sale against the invoice.
4
Reorder before it runs out
As stock falls below its reorder point, MDMS flags it and groups low-stock parts by supplier into draft purchase orders, so reordering happens on a schedule rather than in a panic.

Fitment, supersession and a real till, in the base module

Many systems treat the parts counter as a bolt-on or a separate point-of-sale product, and fitment as a premium catalogue. In MDMS the fitment lookup, supersession chains and a counter till whose sale relieves stock and raises the invoice in one atomic step all live in the base Parts module, so a parts business can run its counter accurately without buying a second system.

The modules behind it

Buy only what you use — these are the MDMS modules this solution runs on.

Parts Warehouse Equipment

Frequently asked questions

What is parts inventory management software?: Parts inventory management software runs a parts operation: the catalogue and cross-references, stock levels across locations, the counter or point-of-sale, and reordering. MDMS adds fitment (which part fits which machine) and supersession chains, and its counter till relieves stock and raises the invoice in a single atomic action, so the physical stock and the ledger never drift apart.
Does MDMS track which parts fit which machine?: Yes. Each part records the models it fits with a position and default quantity, and the part page lists its fitments both ways. You seed your own make and model catalogue first, after which counter and service staff can find the right part for a given chassis and follow supersession chains, rather than guessing across brands and engine combinations.
How does the parts counter handle stock?: The counter till lets staff search parts, take a cash or account sale, split tenders and run a till Z-report, and the sale posts through a single atomic action that relieves on-hand stock and raises the invoice together. Because it is one transaction, an oversell is guarded and the physical count and the invoice can never disagree by a half-completed sale.
Can MDMS manage stock across multiple branches?: Yes. On-hand is tracked per branch, and an inter-branch transfer moves stock as two linked transactions — an issue from the source and a receipt at the destination — so the total stays correct everywhere in real time. Reorder points can be set per part per branch so each location reorders on its own demand rather than a single global figure.
Does MDMS handle parts supersessions?: Yes. A part records the number that supersedes it, and its page shows a warning with the replacement plus a reverse list of the parts it replaces. The OEM catalogue also tracks supersession chains from imported price files. Supersession is shown for navigation so staff are steered off a dead number, though the counter does not automatically substitute the replacement into a sale.

Ready to try parts inventory management software?

Start a 14-day free trial — no credit card, no implementation fee, no sales call required. Or book a personalised demo with our team to see your workflow in MDMS.

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Built for these industries

Trucks, trailers & transport

MDMS runs commercial truck and trailer workshops end to end — new and used sales, body fit-outs as build orders, fleet servicing by the hour, warranty recovery and the parts that fit each chassis.

Power, pumps & compressors

For businesses that keep an installed base of standby and rotating equipment alive, MDMS ties the units on each site to their agreements, their planned visits and their emergency call-outs.

Agricultural

From the first quote to the tenth season of service, MDMS runs the machines you sell — build and delivery, hour-based servicing, multi-OEM warranty recovery and the parts behind them.

Construction & earthmoving

Sell it or hire it, then keep it running — MDMS manages earthmoving machines and their attachments through sale, wet and dry hire, damage recovery on return and machine-hour servicing.

Materials handling & forklifts

MDMS runs the forklifts you keep going for customers — planned maintenance by hour meter, recurring service billing, mobile job cards for the van, and the parts to back them.