MDMSDEALER MANAGEMENT SYSTEM
The living workspace

Your work.
A simpler way in.

Sales, service, stock and hire.
Connected around your business.

See the screensBook a demo
For businesses that sell,
service, supply and hire.
My DaySample data
My Day dashboard with quotes, stock ageing and work orders. Sample data.

My Day and the MDMS AI panel · Real MDMS screens, fictional data

A clear beginning. A connected business.Scroll to explore
The work, as it looks

Four screens.
A whole day’s work.

Real screens from the product, captured as it ships. The dealership and every figure in it are sample data.

  1. 01 / START THE DAY

    Start the day.

    My Day opens on the quotes you have out, the ones waiting to convert, your newest leads and the tasks in your name. One page, then into the work.

    My Day
    The MDMS My Day dashboard: open quotes, quotes awaiting conversion, recent leads and CRM tasks side by side.
  2. 02 / RUN THE WORKSHOP

    Run the workshop.

    The dispatch board carries every job from draft through planned, in progress and awaiting parts to ready to invoice — with the customer and the priority on the card.

    Service — Dispatch
    The MDMS service dispatch board, with work orders grouped into draft, planned, in progress, awaiting parts and ready to invoice columns.
  3. 03 / FIND THE PART

    Find the part.

    On-hand across every branch, the reorder point, the sell price and the margin sit in one table — with the reorder wizard, the price matrix and a scan field a click away.

    Parts — Catalogue
    The MDMS parts catalogue: part number, description, supplier, on-hand across all branches, reorder point, sell price and margin in one dense table.
  4. 04 / SEE THE MONEY

    See the money.

    Receivables and payables side by side. Document status and payment status are separate columns, so nothing reads as paid until it is.

    Finance — AR Invoices
    The MDMS finance ledger: AR invoices, AP bills, payments in and out, with document status and payment status in separate columns.
Purpose-built for equipment dealers

The modern way to run your dealership

MDMS is the all-in-one dealer management system that replaces legacy software with modern workflows. Sales, service, parts, rental, and finance — all in one platform.

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Modern heavy equipment dealership showroom with excavators and machinery on display
Illustrative photography
Choose your starting point

One part today. The rest when you’re ready.

MDMS is modular. Take the piece that hurts most now and add the others when it suits — or move the whole dealership across at once.

CPQ

Quote faster

Configured quotes, trade-ins and approval workflows — through to a proposal your customer accepts or declines online.

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Service

Run your workshop

A kanban service board, work orders, technician assignment and QC — through to the invoice when the job closes.

Start Service trial
Full platform

Replace your whole DMS

A 30-minute walkthrough across sales, service, parts, rental and finance — and what moving off your current system looks like.

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100%
Your Data
< 1hr
Setup Time
13+
Modules
24/7
Access
Connected by design

The whole business, within reach.

Customers, jobs, stock and finance. One shared picture of the work.

CRM & Customers

Full customer lifecycle management with credit tracking and fleet visibility

Sales & Quotes

Pipeline management, quote builder, trade-ins, and approval workflows

Equipment

New and used inventory, PDI tracking, serialised unit management

Parts

Fast lookup, counter sales, backorders, and fitment search

Warehouse

Receiving, put-away, picking, transfers, and barcode workflows

Service Workshop

Kanban service board, work orders, tech assignment, and QC

Field Service

Dispatch board, mobile job cards, travel tracking, signatures

HR & Workforce

Employee records, self-service, directory, and org chart

Warranty

Claim management, entitlement checks and recovery tracking

Rental

Availability boards, contracts, dispatch, meter tracking

Finance & Reporting

AR visibility, WIP tracking, sync to accounting, dashboards

Admin & Setup

Branches, roles, permissions, imports, integrations

Data Ownership

Your data stays yours. Tenant isolation, role-based access and full export anytime.

Beyond the dealership

If it has a serial number, we run it

MDMS was built for equipment dealers — and it turns out a dealership is just one entry point into the same lifecycle. Sell it, install it, service it, stock parts for it, warranty it, hire it out, rebuild it. Forklift fleets, generator servicers, transport workshops, hire companies and equipment manufacturers all run the same object model from a different starting point.

Dealers & distributors

Sell and support whole goods

Service & maintenance

Keep a fleet running under contract

Manufacturers

Build to order, run the aftermarket

Find your industry

Why dealers choose MDMS

Set up in under an hour, not months
Tenant-isolated data with role-based access
Export your data anytime, no lock-in
Send invoices and bills to Xero, with ABA payment file export
Modern UI your team will actually enjoy
Multi-branch support built in from day one
Role-based permissions for every department
No painful ERP implementation projects
Choose your starting point

What would you
like to simplify?

Parts & inventorySample data
MDMS parts catalogue with on-hand quantity, reorder point and pricing.
03 / Parts & inventory

The right part. A clearer picture.

Find stock, check availability and keep the counter connected to the workshop.

Explore parts & inventory
The work behind the screens

Every job, part and dollar. In one place.

From the service bay to the counter, the same records carry the work.

Illustrative film
MDMS AI · optional add-on

Built into the ERP,
not bolted on.

Ask in plain English. Review exactly what will change. Confirm it yourself. Five ways to work, and the normal screens stay exactly as they are.

Start your 14-day AI trial See MDMS AI in action See pricing
Autopilot · PartsFictional data
Autopilot answering which parts are running low on stock, grouped as out of stock, at reorder point and approaching it.

Autopilot. “Which parts are running low on stock?” Answered from live stock: out of stock, at the reorder point, and approaching it.

Ask in your own words.

Questions are answered from your live records, and questions are free.

You confirm every change.

A preview card shows the exact values that will be saved. You type the word shown on the card, or dismiss it. Nothing is saved until you confirm.

Your role still applies.

It works within what that user’s role allows, and no further. Tasks for a module your business has not got are not offered.

An add-on, not a surprise

Its own line on the bill.

MDMS AI is A$449 a month for the business, with 5,000 Actions included, plus A$29 a month for each AI-enabled user, who each add 500 Actions. Try it free for 14 days with 500 Actions and no card.

Questions are free. Each change you confirm uses 1 Action; a change that fails is returned. Top-up packs start at A$149 for 2,500 Actions. Annual billing is 15% off. Prices are in AUD, excluding GST.

See MDMS AI pricing

MDMS AI launcherFictional data
The MDMS AI panel on the Parts screen: Actions left, and entries for Autopilot, Guided AI, Assist and Billing & Plan.
Billing & PlanFictional data
The MDMS AI card in Billing & Plan, showing the platform fee, the per-user fee and the 14-day free trial.

Real MDMS screens, fictional data

A shared way of working

Built around the work.
Relevant to your world.

Marine dealer reviewing a boat, engine and trailer package on a tablet with a customer at the marina
Marine
Illustrative photography

The details of your day are different.
The need to keep things connected is shared.

Explore marine
Every solution. Every industry.

Start with the work.
Find your world.

Explore the full detail behind each part of MDMS.

From the aisle to the invoice

Stock, jobs and money. One shared picture.

Illustrative film
Connected by design

The whole business,
within reach.

Customers, jobs, stock and finance.
One shared picture of the work.

Service dispatch boardSample data
MDMS service dispatch board, captured with sample data.
MDMS AIBuilt into the ERP, not bolted on.

Service dispatch board · Sample data

The same work, in a pocket

Ready for
the phone.

The day’s work, the service board and Autopilot. The same workspace, at phone size.

Real MDMS screens, fictional data

MDMS My Day captured at phone size
MDMS AI Autopilot at phone size, answering which parts are running low on stock
MDMS service dispatch captured at phone size
A few practical questions

Good to know.
Before you begin.

What is MDMS?

MDMS is a cloud-native dealer management system purpose-built for Australian equipment dealers. It covers sales, build orders, workshop service, field service, rental fleet management, parts and warehouse, warranty recovery and finance in one platform. MDMS is self-service with a free 14-day trial and zero implementation fee.

What industries does MDMS serve?

MDMS is designed for heavy equipment dealers, agricultural machinery dealers, forklift and material handling dealers, commercial truck dealers, marine and power equipment dealers, and industrial capital equipment dealers across Australia and New Zealand.

Does MDMS integrate with Xero?

Yes. MDMS sends invoices and supplier bills to Xero and reads payment status back. ABA payment file export for batch supplier payments is also included.

Is there a free trial?

Yes. MDMS offers a free 14-day trial with no credit card required. Sign up, complete the guided setup wizard and start using the platform. There is no implementation fee and no obligation after the trial.

How does the MDMS AI add-on work?

MDMS AI is built into the ERP, not bolted on. It is an optional add-on with five ways of working: Autopilot (a chat page), Guided AI (one task at a time), Assist (a panel beside the screen you are on), Clerk (a named-task picker) and Traditional (the normal screens, unchanged). Every change appears as a preview, and nothing is saved until you confirm. It is A$449 a month with 5,000 Actions included, plus A$29 for each AI-enabled user, who each add 500 Actions. The 14-day trial includes 500 Actions and needs no card. Questions are free. Each change you confirm uses 1 Action; a change that fails is returned. Top-up packs start at A$149 for 2,500 Actions. Prices are in AUD, excluding GST.

Let’s put it together

See MDMS around your business.

Start your free trial today. No credit card required. Set up in minutes.

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