Rental contracts, utilisation and billing in one place
Manage rental fleet availability, contracts, recurring billing and return condition assessments.
What Rental Contracts is for
MDMS brings rental fleet management together in one place, covering availability, contracts, billing and returns. A fleet calendar shows what is available and when, so you can reserve the right unit without double-booking. Contracts can run on daily, weekly or monthly terms, and recurring invoicing handles the billing schedule so revenue is captured consistently across the rental period.
The workflow follows a rental from start to finish. Reserve a unit from the available fleet, sign the contract, deliver it, and bill on schedule as the rental runs. When the unit comes back, a return inspection records its condition, and if there is damage you can bill for it directly. Because rental shares the same platform as your equipment and finance tools, units and revenue stay in sync. A rental downtime report shows days on hire, in service and idle for every hire machine, with hire profit by machine and contract.
What’s included
- Fleet calendar and availability
- Daily, weekly and monthly contracts
- Recurring invoicing
- Return inspections
How it works
- Reserve from available fleet
- Sign contract, deliver and bill on schedule
- Inspect on return and damage-bill if needed
Feature packs for Rental
Optional features for this module that an administrator switches on in Admin > Features.
Ask in plain English. Confirm it yourself.
MDMS AI is built into the ERP, not bolted on. Every change is shown as a preview, and nothing is saved until you confirm. Questions are free. Each change you confirm uses 1 Action; a change that fails is returned.
Rental
Seven rental tasks can be prepared for you to review and confirm, depending on your role.
Try asking
- “What can you help me with on rentals?”Read
- “Show me the rental tasks I can do”Read
MDMS AI is an optional add-on with its own price and an AI seat for each user who uses it. What is available depends on your modules and each user’s role.
Inside Rental Contracts
Real screens from MDMS — captured from the live application, not mock-ups.
From the MDMS blog
Practical guides for rental fleet teams.