Features
Keep hire fleet book value honest, month after month
Run monthly depreciation on your hire and demo fleet, post it straight to the general ledger, and keep book value accurate on the balance sheet.
Overview
Every month your hire and demo units lose value, but if that fall in value never gets recorded the balance sheet quietly overstates the fleet. Dealers who track depreciation in a spreadsheet, or not at all, carry excavators, dozers and tractors at close to their purchase price long after they should. When a unit is finally sold, the gain or loss lands as a surprise because nobody knew its real book value, and the numbers the accountant works from never quite tie back to the fleet on the ground.
MDMS keeps an asset register of every depreciable unit, holding its acquisition cost, accumulated depreciation and current book value in one place, with a fleet total that reconciles at a glance. You choose prime-cost or diminishing-value depreciation per asset, with a residual value floor so nothing depreciates below what it is worth. A monthly depreciation run posts the expense and accumulated depreciation straight to the general ledger, and it is idempotent, so re-running a period that is already posted never double-counts. When a unit is disposed, MDMS works out the gain or loss against its book value and posts that too, so there are no end-of-year surprises.
What's included
- Depreciable asset register with live book value
- Prime-cost and diminishing-value methods
- Idempotent monthly depreciation run
- Disposal gain or loss posted to the GL
How it works
- Add each hire or demo unit to the asset register with its acquisition cost, method and residual floor.
- Run the monthly depreciation for the period to post expense and accumulated depreciation to the general ledger.
- Dispose a unit when it sells and let MDMS calculate and post the gain or loss against book value.
Inside Asset Depreciation
Real screens from MDMS — captured from the live application, not mock-ups.
See acquisition cost, accumulated depreciation and current book value for every unit and the fleet total in one view, then post a month's depreciation to the ledger and check the history of what's already run.
On the roadmap
Built into the platform and shipping soon — not yet available today. We only market what is live.
- A separate tax (Division 40) depreciation schedule alongside the book schedule
Works with
Equipment & Inventory
Manage new, used and demo equipment with full status, location, configuration and service history per serial number.
General Ledger
A native double-entry general ledger inside your DMS, so every invoice, receipt and stock movement posts to the books automatically and month-end reconciles itself.
Rental Contracts
Manage rental fleet availability, contracts, recurring billing and return condition assessments.