Powersports & OPE
Powersports dealer software built for counter and workshop volume
MDMS keeps a high-volume powersports floor moving — quick counter parts sales, fast workshop bay turnaround, unit and accessory sales, and warranty, all on one platform.
- Counter POS — Cash or account sales with a till Z-report
- Fitment — Accessories matched to the model they suit
- Fast turnaround — Small-machine jobs completed straight to invoice
Who this is for
Motorcycle, ATV and personal-watercraft dealers moving high unit and parts volume
Outdoor power equipment dealers selling and servicing mowers, chainsaws and blowers
High-turnover parts and accessories retailers with a service workshop
Small-machine workshops turning over a steady stream of quick jobs
Your words, mapped to MDMS
The way this industry talks about the job, and exactly what runs it in MDMS.
| What you call it | What runs it in MDMS | How it works |
|---|---|---|
| Over the counter, all day | Counter Sale (POS, atomic stock move) + multi-tender till | Take cash or an account sale, split tenders and run a Z-report; each sale relieves stock and raises the invoice at once. |
| The right accessory for the bike | parts + part-to-model fitment (v_part_fits_models) | Link an accessory or part to the models it fits, so counter staff pull the right one instead of guessing. |
| Quick service — in and out | work_orders on the workshop board | Small-machine jobs run through the same work-order board and convert to an invoice on completion. |
| Units on the floor | serialised equipment_units + CPQ quotes | Bikes, mowers and craft are serial-tracked units; a quote converts to a sales order without re-keying. |
| Scan the part | the scan-to-find bar on the part number | Scan or type a part number to jump straight to its record at the counter or during receiving. |
| Don't run out of the fast-movers | reorder points per part + grouped draft purchase orders | Set a reorder point on each part so low stock is flagged and grouped into draft POs before it sells out. |
| Warranty back from the OEM | warranty_claims per supplier + recovery-by-OEM analytics | Raise a claim per manufacturer from the job's costed lines and track recovery rate by brand. |
The problems that cost you
The counter is the bottleneck on a busy day
In powersports the counter is where the money is made and lost — a queue that moves slowly costs sales, and a sale rung up without relieving stock leaves the count wrong for the next customer. When the till, the stock and the invoice are three separate steps, staff are slowed at exactly the moment volume is highest and the floor is busiest.
Bay turnover decides whether the workshop pays
Small-machine service only makes money on volume, so every job that lingers because parts were not to hand, or because the paperwork trails the work, is a bay not earning. Without a board that shows what is in each bay and moves a completed job straight to an invoice, turnover slips and the workshop quietly becomes a cost centre instead of a profit one.
Fast-movers sell out and walk customers
The high-velocity parts and accessories are the ones that run out first, and a customer who cannot get a filter, a chain or a helmet today buys it somewhere else and often does not come back. Tracking reorder points by hand across thousands of small lines is impossible, so stockouts on the very items that drive footfall keep happening.
Warranty is left on the table
When the volume is high and the tickets are small, warranty claims are easy to skip — the effort feels bigger than the recovery on any one job. But across a busy year the unclaimed labour and parts add up to real money, and without the claim built from the job's own costed lines and tracked to recovery, it simply never gets chased.
How it runs, end to end
- 1
Sell the unit
Configure and quote a bike, mower or craft and convert it to a sales order, so the unit becomes a serial-tracked record from the sale rather than a line in a separate system.
- 2
Move the counter fast
Ring up parts and accessories on the counter till, taking cash or an account sale and splitting tenders, with each sale relieving stock and raising the invoice in a single atomic action so the queue keeps moving.
- 3
Fit the right accessory
Fitment links each accessory and part to the models it suits, so counter staff pull the correct item for the customer's machine instead of guessing across a wall of similar-looking stock.
- 4
Turn the workshop job
Small-machine service runs on the workshop board with parts issued from stock and labour booked against the job, then converts straight to an invoice on completion so the bay is free for the next one.
- 5
Reorder the fast-movers
Reorder points on each part flag low stock and group it into draft purchase orders by supplier, so the high-velocity lines are reordered before they sell out and start turning customers away.
- 6
Recover the warranty
Build a warranty claim from the job's costed labour and parts, submit it to the manufacturer and track recovery by brand, so the small-ticket warranty work that is easy to skip actually gets recovered.
What does the work
A counter that keeps the queue moving
Ring up cash or account sales, split tenders and run a Z-report on a till whose sale relieves stock and raises the invoice in one atomic step.
Fast bay turnover
Run small-machine service on a workshop board, issue parts from stock, and convert a finished job straight to an invoice to free the bay.
The right accessory, every time
Fitment links accessories and parts to the models they suit, so counter staff pull the correct item instead of guessing across the wall.
The modules that matter here
Buy only what you use. These are the MDMS modules this industry leans on most.
Frequently asked questions
- What is the best powersports dealer software in Australia?
- MDMS suits high-volume powersports and outdoor power equipment dealers, covering fast counter parts and accessory sales, quick workshop turnaround, unit sales, accessory fitment and OEM warranty recovery on one platform. The counter till relieves stock and raises the invoice in a single action, and every invoice is a compliant Australian tax invoice that syncs to Xero.
- How fast is the MDMS parts counter?
- The counter till lets staff search a part, take a cash or account sale, split tenders and run a Z-report, and the sale posts through one atomic action that relieves on-hand stock and raises the invoice together. Because it is a single transaction rather than three separate steps, the queue keeps moving and the stock count stays right for the next customer.
- Does MDMS handle accessory fitment for powersports?
- Yes. Each accessory or part records the models it fits, so counter staff can pull the correct item for a customer's specific machine rather than guessing across a wall of similar stock. You seed your own make and model catalogue first, after which the fitment lookup and supersession chains steer staff to the right part every time.
- Can MDMS keep fast-moving parts in stock?
- Yes. You set a reorder point on each part, and when stock falls below it MDMS flags the line and groups low-stock parts by supplier into draft purchase orders. That keeps the high-velocity filters, chains and accessories that drive footfall on the shelf, rather than discovering a stockout only when a customer asks and walks out empty-handed.
- Does MDMS turn workshop jobs around quickly?
- Yes. Small-machine service runs on a work-order board that shows each job's status, with parts issued from stock and labour booked against the job. Completing a job converts its labour and parts into a draft invoice in one step, so there is no separate billing stage holding up the bay, and turnover stays high through a busy season.
- Does MDMS help recover powersports warranty claims?
- Yes. You build a warranty claim from a work order's costed labour and parts, submit it to the manufacturer, and track recovery rate by brand in the analytics. That makes the small-ticket warranty work that is otherwise easy to skip worth claiming, because the claim is assembled from the job itself rather than typed up from scratch each time.
Ready to try powersports dealer software?
Start a 14-day free trial — no credit card, no implementation fee, no sales call required. Or book a personalised demo with our team to see your workflow in MDMS.
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