Departments
MDMS for equipment dealership finance teams
Finance teams at equipment dealerships deal with invoicing across every business unit — workshop invoices, rental billing periods, parts counter sales, and equipment sales — all needing to flow accurately to Xero without manual re-entry. The accounts payable side involves supplier invoices from multiple OEMs and suppliers that need to be matched against purchase orders and receipts. MDMS handles both sides of the ledger, built for Australian financial compliance from day one.
Outcomes
Faster invoice cycle
Invoices flow from every module — completed work orders, approved quotes, rental billing periods — directly to Finance. No data re-entry. Invoice number generated from a configurable sequence. Sent to the customer with one click, synced to Xero automatically.
Lower DSO (Days Sales Outstanding)
Overdue invoices are flagged automatically. Bulk 'Send reminders' emails customers with outstanding balances. Customer statements generated on demand. The AR aging view shows every customer's balance by bucket: current, 30, 60, 90+ days.
Reliable accounting sync with no manual reconciliation
Xero sync is event-driven — invoices and payments push to Xero as they are created in MDMS. Xero invoice ID stored against every record. No end-of-day batch export required.
Capabilities
Australian Tax Invoice generation with GST breakdown
Every invoice shows subtotal (ex-GST), GST amount (10%), and total (inc-GST) separately, with dealer ABN, address and logo. Compliant with ATO tax invoice requirements.
Xero sync
Invoices, credit notes and payments push to Xero automatically. View in Xero link on every invoice. Sync status and xero_id stored per record.
ABA payment file export for AP
Select approved supplier invoices, review totals, and export an ABA file formatted for direct upload to your Australian bank portal. Eliminates manual payment entry for every supplier.
Three-way match on supplier invoices
When a supplier invoice is entered, MDMS compares it against the purchase order and goods receipt automatically. Exact matches are auto-approved. Variances are flagged for manual review.
How it connects
One platform, one data flow
Sales, service, parts and rental each generate invoices into a single Finance inbox. From there, AR aging, customer statements and Xero sync happen automatically. On the AP side, supplier invoices are three-way matched against the originating PO and goods receipt, then approved supplier invoices roll up into an ABA payment file for the bank.
Frequently asked questions
- Does MDMS integrate with Xero for equipment dealers in Australia?
- Yes. MDMS syncs invoices, credit notes and payments to Xero natively — no third-party connector required. ABA payment file export for supplier payment runs is included as standard.
Ready to see MDMS in your dealership?
Start a 14-day free trial — no credit card, no implementation fee, no sales call required. Or book a personalised demo with our team to see your workflow in MDMS.
Related features
Finance & Invoicing
Customer invoicing, supplier bills, payments and statement runs — designed to feed Xero cleanly.
Sales & Quoting
CPQ-grade quoting tuned for capital equipment: configurations, trade-ins, finance options and commission tracking baked in.
Reports & Dashboards
Pre-built dashboards for sales, service, parts and rental — plus exports for any custom analysis you need.