Does MDMS integrate with Xero for equipment dealers in Australia?

Yes. MDMS syncs invoices, credit notes and payments to Xero natively — no third-party connector required. ABA payment file export for supplier payment runs is included as standard.

Departments

MDMS for equipment dealership finance teams

Finance teams at equipment dealerships deal with invoicing across every business unit — workshop invoices, rental billing periods, parts counter sales, and equipment sales — all needing to flow accurately to Xero without manual re-entry. The accounts payable side involves supplier invoices from multiple OEMs and suppliers that need to be matched against purchase orders and receipts. MDMS handles both sides of the ledger, built for Australian financial compliance from day one.

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Outcomes Capabilities Related features

Outcomes

Faster invoice cycle

Invoices flow from every module — completed work orders, approved quotes, rental billing periods — directly to Finance. No data re-entry. Invoice number generated from a configurable sequence. Sent to the customer with one click, synced to Xero automatically.

Lower DSO (Days Sales Outstanding)

Overdue invoices are flagged automatically. Bulk 'Send reminders' emails customers with outstanding balances. Customer statements generated on demand. The AR aging view shows every customer's balance by bucket: current, 30, 60, 90+ days.

Reliable accounting sync with no manual reconciliation

Xero sync is event-driven — invoices and payments push to Xero as they are created in MDMS. Xero invoice ID stored against every record. No end-of-day batch export required.

Capabilities

Australian Tax Invoice generation with GST breakdown

Every invoice shows subtotal (ex-GST), GST amount (10%), and total (inc-GST) separately, with dealer ABN, address and logo. Compliant with ATO tax invoice requirements.

Xero sync

Invoices, credit notes and payments push to Xero automatically. View in Xero link on every invoice. Sync status and xero_id stored per record.

ABA payment file export for AP

Select approved supplier invoices, review totals, and export an ABA file formatted for direct upload to your Australian bank portal. Eliminates manual payment entry for every supplier.

Three-way match on supplier invoices

When a supplier invoice is entered, MDMS compares it against the purchase order and goods receipt automatically. Exact matches are auto-approved. Variances are flagged for manual review.

How it connects

One platform, one data flow

Sales, service, parts and rental each generate invoices into a single Finance inbox. From there, AR aging, customer statements and Xero sync happen automatically. On the AP side, supplier invoices are three-way matched against the originating PO and goods receipt, then approved supplier invoices roll up into an ABA payment file for the bank.

Feature packs that fit this work

Optional features an administrator switches on for the business.

Price books and itemised quoting Commission matrix Parts costing method All feature packs

MDMS AI · optional add-on

Ask in plain English. Confirm it yourself.

MDMS AI is built into the ERP, not bolted on. Every change is shown as a preview, and nothing is saved until you confirm. Questions are free. Each change you confirm uses 1 Action; a change that fails is returned.

See MDMS AI in action See pricing

Finance & Invoicing
Ask about invoices and AR or AP ageing. Answers are read live from your records.
Sales & Quoting
Ask where a deal stands, start a draft quote, turn a quote into an order or take a deposit, each shown as a preview before anything is saved.

Try asking

“What does our accounts receivable ageing look like?”Read
“How much do we owe suppliers, and how old is it?”Read

MDMS AI is an optional add-on with its own price and an AI seat for each user who uses it. What is available depends on your modules and each user’s role.

Frequently asked questions

Does MDMS integrate with Xero for equipment dealers in Australia?: Yes. MDMS syncs invoices, credit notes and payments to Xero natively — no third-party connector required. ABA payment file export for supplier payment runs is included as standard.

Let’s put it together

Ready to see MDMS in your dealership?

Start a 14-day free trial — no credit card, no implementation fee, no sales call required. Or see how it works with our demo walkthroughs or by getting in touch with our team.

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Other departments

Sales Department Service Department Parts Department Rental Department Dealership Management